11/16/2019 BOARD MEETING 8:00 AM-12:00PM

Signed in as:



RBPOA RULES & REGULATIONS rules and regulations

The fundamental purpose of the Rogers Bay Property Owners Association Rules and Regulations is to provide a basis for protecting members’ equity in the development; maximize enjoyment; assure the continued aesthetic beauty of the community; and to establish a framework, which enables the co-owners, families, guests, and renters to live in harmony.




The Covenants and Bylaws require the Board of Directors to promulgate such Rules and Regulations for the general benefit of the Co-owners their guests and family.

1. The Rogers Bay Property Owners Association reserves the right to inspect lots for violations of, among others, Federal, State, County and Town statutes, code regulations and Rogers Bay Rules and Regulations.

2. The Rogers Bay Board of Directors supports the local North Topsail Police Department. From time to time, the Board of Directors will contract with the North Topsail Police Department to patrol the campground, and enforce the laws of the State of North Carolina.




Co-owners are responsible for their actions and for the actions of their family members, guests, tenants, and the tenant's family members and guests. It is the responsibility of the co-owner to provide a copy of the Rules and Regulations to their renters. Children must be supervised at all times.

Co-owners are responsible for payment of all fines levied, and any costs incurred related to damages resulting from violations of these Rules and Regulations.

Co-owners are responsible for any and all damages to the personal co-owners/lots and/or Common Property of Rogers Bay. If the Association elects to repair the damage to Common Property, the cost will be billed to the offending co-owner, and managed in the same manner as any other charge including any late charges.

Curfew: All children under the age of 16 are required to remain on their assigned lot between the hours of 11:00 PM and 7:00 AM, unless accompanied by a parent or guardian.






It is the policy of the Rogers Bay Property Owners Association (the "Association”) to protect the rights and privileges of the co-owners (“members”) and to enforce the governing documents (Covenants, Bylaws and Rules and Regulations) of Rogers Bay. Pursuant to the authority vested in the Board of Directors of the Association by the Covenants and its Bylaws, the following system has been established for penalties and fines. A member shall be responsible for his/her acts, the acts or omissions of his/her family, guests, renters or renters invitees.


1. Any violation of Rogers Bay Rules and Regulation by co-owners, their family members, guests and renters/lessees entitles the Association to impose monetary fines or any other remedy permitted by the State of North Carolina.

2. Serving Board Members, Serving Violation Committee members or Co-owners will report a violation they observed directly to the Property Manager using the “Incident Report Form” (IRP).

3. The Property Manager will submit the IRP to the violation committee which will:

(a) Select the appropriate fine from the Table of Fines as prepared by the Board of Directors

(b) Direct the property manager to send a “Notice of Violation/Request to Correct” to the Co-owner.

4. Incidents which involve personal injury, damage to property or are infractions of any Federal, State or Local laws shall be reported to the appropriate authorities immediately by the witnesses to such actions. If warranted, an Incident Report shall be submitted.



1. All Incident Reports will be recorded, dated and filed by the Property Manager.

2. Notice of Violation/Hearing: A Violation Notice will be issued by the Property Manager if sufficient evidence of a violation exists warranting the imposition of a penalty, fine or action at law. In such case, the member shall be notified in writing by First Class Mail of the Board’s intent to seek compliance. Such notice shall state the specific violation, nature of the penalty, and any imposed fines or actions considered. Such notices shall also provide for a hearing set within 30-days of such notice. Upon written notice by the member of his/her inability to attend the hearing on said date, a reasonable effort shall be made by the Board of Directors to accommodate the member on another date to be mutually agreed upon by the member and the Board.

3. The Hearing: In the event a hearing is held, it shall be before the Board of Directors, and shall be an open or closed session at the discretion of the member.


1. Fines/Penalties: If the Board of Directors imposes a fine for the violation, it shall not exceed one-hundred dollars ($100.00). If the co-owner neglects to pay the fine within (7) seven days after the hearing, the co-owner may incur an additional fee. Such fines and fees shall be assessments secured by liens under N.C. State statute G.S. 47F-3-116. If community service is recommended, as a penalty by the Violations Committee and approved by the Board it must be completed within 30 days. If an extension is needed, it must be approved by the Violation Committee, and the Board of directors must be notified of the change.

2. If the Board of Directors imposes a suspension of planned community privileges or services, the suspension shall be continued without further hearing until the violation or delinquency is rectified.

3. Board Policy Regarding Fines: If a co-owner fails to respond to a Notice of Hearing, or fails to attend a scheduled hearing, the Board shall conduct the hearing without the co-owner present, and determine the appropriate action, which may result in an imposed fine.



1. The decision for or against the imposition of penalty, fine or action by the Board of Directors after the hearing shall be by official Board action, and shall be made in writing to the member, setting forth the reason(s) for such decision.

2. The co-owner may appeal the decision of an adjudicatory panel to the full executive board by delivering written notice of appeal to the executive board within 15 days after the date of the decision. The executive board may affirm, vacate or modify the prior decision of the adjudicatory body.




The Association’s Declaration and Bylaws and the Rules and Regulations define the standard of living residents may expect from our Campground environment. These documents are designed to protect the rights of each resident. However, policy and procedure cannot replace courtesy and the need to communicate with each other. Prior to filing a complaint about a neighbor, please take the time to have a personal discussion. Neighbors talking with each other, in a non-threatening way, can achieve quicker results in a friendlier fashion. Our documents are our foundation. Our community spirit lies within the hands of each resident.

If talking does not resolve the issue, the co-owner may submit a complaint to the Association using the Concern/Complaint Form.

1. Complaints against anyone violating the rules are to be made to the Property Manager or any Board Member using the Incident/Complaint Form.

2. The complaint must be in writing, specify the date of the incident, and must contain the signature of the individual filing the complaint. Your name will remain confidential.


When the Board receives a complaint, they shall review the complaint, gather additional information regarding the complaint if necessary, and take appropriate action. This may result in a Violation Notice and/or a Request to Correct letter to the co-owner.




Prior to engaging in litigation, there is a process which must be considered:

Internal Dispute Resolution (IDR): IDR policies may be obtained through the Property Manager.




1. A site shall not be used, directly or indirectly, for any business, commercial, manufacturing, mercantile, storing, vending or other such non-residential purpose.

2. Storage of personal property in common areas: No personal property may be stored temporarily or permanently on the picnic shelter, parking areas, or other common areas.

3. The individual site may not be used to store non-usable items that do not fit in the storage box (no appliances on the ground), (i.e. furniture, refrigerators, and washing machines). If the items are not moved in a timely manner, the Association will follow the Enforcement Process, which may include the removal of the items at the homeowner’s expense.

4. No fireworks are allowed on Rogers Bay Property.

5. The discharging of weapons is strictly prohibited on Rogers Bay grounds.

6. Dumping of sewer or any hazardous material anywhere on Rogers Bay property is strictly prohibited and subject to severe action and penalties. Clean-up will be at the Co-owners expense.

7. No refrigerator / freezer large enough for a child to enter shall be located outside an RV unless in a lockable, “fully enclosed structure” (i.e. screen room, porch or storage shed). The Rogers Bay co-owner is responsible for securing these items at all times.

8. Rogers Bay is located within the Town of North Topsail Beach; therefore, all co-owners are required to comply with all Town ordinances and code regulations.

9. Construction of decks and screen rooms require a permit from the town of North Topsail Beach and must comply with their specifications.

10. All Co-owners are required to comply with all Federal, State, County and Town regulations which apply to the Rogers Bay property. This includes such agencies as FEMA, CAMA, NCDNER, etc. Questions about compliance should be directed to the Property Manager or the Board of Directors.




The Rogers Bay POA shall provide the upkeep and maintenance for the common areas, bath houses, and water and sewer systems; however, co-owners must be aware of the following:

1. Water Intrusion: The Association will not compensate nor be financially obligated to pay for any costs resulting from water intrusion damage to the individual units claimed to have resulted from a common area component failure (trailer and lot).

2. Leak Repairs: Damage to the unit or to personal items of the homeowners, resulting from ruptured, burst or leaking pipes, is the homeowner’s responsibility.

3. The Association has the right and responsibility to control the aesthetics of the property.




The Rogers Bay POA has established the following architectural controls:

1. All co-owners must comply with the North Topsail Beach Ordinances in regards to: trailer size, sheds, ground coverage, and trailer/lot identification (where applicable).

2. The Board of Directors has the authority to recommend removal of any non-compliant construction from any premise, and/or the correction of any architectural violation within the jurisdiction of the BOARD OF DIRECTORS.

3. Inspections: The Board of Directors has the right to consult with the homeowner regarding any proposed construction during the Construction Process, and to inspect any construction before, during and after the Construction Process to ensure compliance.

4. No building, fence, wall, structure or improvement of any kind shall be commenced, erected, affixed or maintained upon common area, nor shall any substantial alterations, repairs and or additions to any part of the 33.16 acres registered in the Onslow County tax office as parcel (053149) be made until the plans and specifications have been submitted to, and approved by the Board of Directors.

5. No permanent fences or hedges are allowed on the road side of any lot.

6. No trees shall be removed from a lot or Common area without the written approval of the BOD of Rogers Bay.

7. RV’s and sheds must be placed on the lots in a way that emergency removal of other RV’s is not obstructed.

8. RV’s /landscape material, markers, and flags must be placed on the lot with a set-back of twenty four (24) inches from the front property line.

9. Variances: The Board of Directors shall have the right to permit any co-owner to deviate from any of the architectural regulations, provided that such deviation does not conflict with the North Topsail Beach ordinances, Rogers Bay Rules & Regulations, or Rogers Bay’s Declaration of Covenants, and is necessary, in the opinions of the Board of Directors, to carry out the general purposes of the Declaration and/or the design standards. Any such permission of the Board of Directors shall be in writing, and shall not constitute a waiver to the Association’s powers of enforcement with respect to any of the architectural regulations of the covered properties.




The Rogers Bay Common areas consist of everything but the individually assigned lots. The repair and maintenance of all of the common areas is done at the Association’s expense except as otherwise explained in the Rules and Regulations, Bylaws, and Restrictive Covenants.

1. Landscape improvements to the common area require written approval from the Board of Directors.

2. Climbing plants, advertisements, and flags are not permitted on utility poles or meter boxes.

3. Any tree planted within the co-owner's lot is the sole responsibility of the lot owner. The co-owner shall ensure that all trees are maintained to prevent the limbs or any other part of the tree from encroaching on another Co-owner's lot or trailer.

4. Failure of a homeowner to maintain the modified area in a neat, orderly manner may result in enforcement of penalties.

5. Grass Cutting Policy (beginning May 1st of each year and ending on Nov. 1st of each year): Co-owners are required to cut and trim lawns approximately every two (2) weeks. Grass height must be no greater than 8/1/2 inches, if a co-owner fails to comply, the BOD will mow the lawn on the 15th and 30th of each month, and bill the co-owner $35 per lot and per cutting. Notification of such services will not be provided. Any monies collected from this violation will be paid to the lawn service company, and any remaining monies will be deposited into the grounds maintenance account.





1. The Property Manager or Maintenance Superintendent must be notified whenever a recreational vehicle is either placed on a site or removed. The Trailer Data Collection Form (TDCF) shall be used as notification and is available in the Manager's Office or may be downloaded here

2. Recreational Vehicles must meet the criteria defined by the North Topsail Beach planning and zoning code. Any vehicle requiring a department of transportation permit or any other special permit for towing is specifically prohibited from placement within Rogers Bay. Additionally, any vehicle in excess of three hundred twenty (320) square feet, as measured in the towing mode, is prohibited within Rogers Bay.

3. Sewer connections must be securely connected at all times from the trailer to the sewer pipe (needs to be 3 inches above ground)

4. When not in use, the sewer pipe must be securely capped to prevent surface water from entering the sewer system at any time. Failure to comply with this requirement will result in a fine.

5. All lots must display their lot numbers, at eye level on the RV, and on the electric meter box. Pull through lots must show lot numbers on either road side. All RVs and watercraft shall display a valid license tag. The tag may be displayed in a window on the RV.

6. All outside water pipes and spigots must be adequately insulated to prevent freezing in this region during the winter months. It is suggested that the ball valve be shut off at the underground water connection whenever the owner is not using the RV.

7. Only one RV is allowed on each lot. Co-owners are responsible for the upkeep of their RV(s). A co-owner may allow a visitor to place a Pop-Up or Tent on their lot for a period not to exceed more than 30 days. 




1. Quiet Hours: Noise that is unreasonably loud, raucous or jarring to persons within the area of audibility between the hours of 11 P.M. and 7 A.M. is declared to be a public nuisance and subject to Board and Civil action.

2. Complaints made to the Association, must be signed and in writing before the Association can begin enforcement proceedings (see the section on Member Penalties). If immediate relief is needed, the Association recommends that the resident call the North Topsail Beach Police (910-328-0042). 911 is for emergencies only.

3. Loud music is prohibited in any area if it disturbs the peace of any residents living within Rogers Bay. 




The Rogers Bay Common Areas, picnic shelter, facilities and equipment are restricted to use by co-owners, their families and their guests.


1. The picnic shelter is available for the personal use of co-owners.

2. To request use of the picnic shelter please contact the Property Manager. A $25 dollar deposit is required for each reservation. The deposit will be returned after the area has been inspected and the area has been returned to its original condition.

3. Glassware is not permitted in the picnic shelter

4. Alcoholic beverages are not permitted in the picnic shelter.

5. Members of the Board of Directors observing a violation of the picnic shelter or pool rules may immediately revoke picnic shelter or pool use privileges.

6. Failure to clean the picnic shelter after use will result in a fine.

7. The Picnic reservation schedule is available at the Property Manager’s office or online by clicking here  

8. After the inspection of the picnic shelter provided the picnic shelter is adequately cleaned and restored to its original condition the deposit will be refunded.




1. Safety: Co-owners are responsible for their conduct, the conduct of their family, guests, renters, and renter’s guests. Violations of the following rules will result in restriction of use for up to one-month per incident in addition to a fine.

2. NO LIFE GUARD ON DUTY. Everyone who uses the pool area does so at their own risk.

3. EVERYONE must shower and rinse off feet before entering the pool.

4. NO food. NO alcohol. NO glass containers. No breakable objects are permitted in the pool area (within the fenced in pool area). NO littering. Place all trash in the trash cans provided.

5. Users of the pool must be alert to any unsafe conditions at all times.

6. Persons under 14 years of age must be under direct adult supervision at all times while in the pool. An adult for this rule is identified as a person 18 years or older.

7. Appropriate swimming attire must be worn in the pool.

8. Children not yet “toilet trained” must wear either rubber pants or swimmers pull-ups, and must be continually supervised by their parent or sitter. In the event of an accident, the Property Manager or Board Member must be notified immediately. No disposable diapers are allowed.

9. Life rings and other safety equipment are for emergency use only. No hard flotation devices or toys are allowed in the pool.

10. No diving into the pool, no pushing, shoving, horseplay of any type, or running anywhere in the pool area.

11. NO pets are permitted in the pool area.

12. The pool gate must be closed each time you enter or exit the pool area.

13. A person with colds, coughs, red or infected eyes, skin eruptions, open wounds or sores, or bandages are not permitted in the pool.

14. No ball playing is permitted on pool deck areas.

15. Offensive behavior, i.e. vulgar language or lewd behavior are not permitted in the pool areas. Lewd behavior is defined as obscene and indecent; examples include but are not limited to nudity, and inappropriate touching of another person. Public nudity is also subject to prosecution under ordinances of the Town of North Topsail Beach.

16. No soap, bubble bath or dye can be used in the pool.

17. Anyone not adhering to the above rules will be asked to leave. Continued violation of the above mentioned rules shall result in fines and loss of pool privileges.

18. Pool hours are posted at the gate.

19. The Association is not responsible for the loss, theft of, or damage to anyone's personal property.




1. The use of skateboards, mini-motorcycles, or powered scooters is prohibited on any roadway, parking lot, bathhouse, or common area grass.

2. The use of Motorcycles is restricted to roadways only. Motorcycles are forbidden to drive or park on common area grass. Motorcycles must be parked in the same assigned parking areas as other licensed motor vehicles, and are subject to the same operational conditions.

3. The use or placement of skateboard ramps is prohibited on any streets or any common area.





Following are selected excerpts’ from the North Topsail Beach Code which applies to the Rogers Bay Property Owners and the Rogers Bay Property Owners Association. The whole up-to-date code including sections penalties for violations, responsibilities for action may be read at length at this link:  https://www.municode.com/library/nc/north_topsail_beach/codes/code_of_ordinances?nodeId=TOCO_CH11AN_ARTIIDO  or contact the town directly.

Sec. 11-31. - Duty of owner to control dogs.

  (a)All dogs within the territorial boundaries of the town or its extraterritorial jurisdiction shall remain under their owners' or custodians' immediate control. For the purpose of this section, "immediate control by the owner or custodian" shall be construed to mean:


(1)Restrained upon the property of the owner or custodian of the dog either by being tied, chained, within the confines of a fence designed to restrain the dog, or an electronic operated, invisible fence sufficient to restrain the dog upon the property of the owner or custodian; or

(2)While being walked or exercised off the premises or property of the owner or custodian, the dog must be restrained by a leash connected to a collar or harness, sufficient to restrain the dog from breaking loose, the leash to be not longer than twenty-five (25) feet in length (retractable).

 (b)The provisions of subsection (a)(1) of this section shall be enforced in the same manner, using the process outlined in section 11-28.

(c)A first and second violation of article II, shall be treated as a civil penalty under this Code of ordinances (see section 1-5). All third and subsequent violations of article II, by an owner shall be treated as a criminal penalty under this Code of Ordinances. (See section 1-5).

(Ord. of 9-2-93, § 1; Ord. of 11-4-99) ec. 11-25. - Rabies vaccination requirements.

It shall be unlawful for any person to keep, harbor or have in his custody or control for longer than fourteen (14) days a dog four (4) months old or older unless such dog has been vaccinated with rabies vaccine, approved by the United States Department of Agriculture and the state department of agriculture, and the state commission for health services. A certificate must be signed by a licensed veterinarian specifying the vaccine used, the rabies tag number, the sex and breed of the dog and name of the owner. Each vaccinated dog shall be issued, as evidence of vaccination, a rabies tag by the veterinarian.

Sec. 11-26. - Running at large; wearing of collars, tags.

(a)It shall be unlawful for the owner of any dog to allow such animal to be at large in the town or on any town property.

(b)It shall be unlawful for any person owning, harboring, keeping, or in charge of any dog to fail to remove feces deposited by the dog on any street, sidewalk, park or other publicly owned area.

(c)It shall be unlawful for any person owning, harboring, keeping, or in charge of any dog to fail to remove feces deposited by the dog on any private property unless the owner of the property has given permission allowing such use of the property.

(d)It is required that all dogs and cats shall wear a collar or harness with rabies tags affixed for the purpose of verification of vaccination. Permanent markings such as tattoos will be recognized as an identification method.


Sec. 11-40. - Definitions.

The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

Dangerous or vicious animal means any of the following:

(1)Any animal which, according to the records of the appropriate authority, has inflicted or caused, directly or indirectly, severe injury on a human being without provocation on public or private property.

(2)Any animal which, while off the owner's property, kills or severely injures a domestic animal without provocation.

(3)Any animal owned or harbored primarily or in part for the purpose of animal fighting or any animal trained for animal fighting.

Owner means any person owning, keeping, having charge of, sheltering, feeding, harboring or taking care of any animal. The owner is responsible for the care, actions and behavior of his animal. If the owner or keeper of any animal is a minor, the parent or guardian of such minor shall be held liable for noncompliance with the provisions of this article.

Potentially dangerous animal means any of the following:

(1)Any animal which, when unprovoked, chases or approaches a person upon the streets, sidewalks or any public or private property in a menacing fashion or apparent attitude of attack.

(2)Any animal with a known propensity, tendency or disposition to attack unprovoked, to cause injury, or to otherwise threaten the safety of human beings or domestic animals.

(3)Guard or attack dogs.




The following applies to all motor vehicles:

1. The speed limit within Rogers Bay shall never be more than is safe for existing circumstances and never more than 5 miles per hour.

2. No vehicle shall be operated within Rogers Bay in a manner that is unsafe or presents a danger to the safety of persons or property.

3. All vehicles operating within Rogers Bay shall be duly licensed and operated as required by the North Carolina Vehicle Code including noise abatement, and shall be driven by legally licensed drivers.

4. No vehicle shall be operated on areas other than streets and designated parking areas.


1. Each co-owner, family, guest, renter or renter’s guest must park within his or her site or the common area assigned for general parking.

2. Any vehicle parked in the bathroom parking area for more than two (2) hours may be towed at the owner’s expense.

3. Parking non-operating vehicles. If a vehicle is cited as being non-operative or unregistered, it will be subject to the normal enforcement procedure and the owner asked to remove the vehicle. If the owner refuses to move the vehicle, it is subject to towing at the owners expense.

4. Vehicles being repaired may not be left jacked-up or on blocks anywhere in the campground. Such vehicles create a serious safety hazard and are subject to immediate towing.

5. A vehicle parked in a co-owners assigned site, without the co-owners permission, is subject to immediate towing at the vehicle owner’s expense.

6. A vehicle/boat on a trailer may be parked within the owner site but must not exceed the site boundaries.

7. For any violation listed in Section 1701, the co-owner may also be subject to penalties as defined in Section 400 of this document.


All guests and tenants shall follow the same parking rules outlined in Sections 1701, 1703 and 1704.


Parking is prohibited in:

1. Any space designated for handicapped.

2. A manner that interferes with entrance to, or exit from Rogers Bay.


All Golf Carts must be registered with the POA prior to driving in the park and have their lot number clearly displayed on the Golf Cart. Registration dates are January 1st thru July 1st of each year. All drivers of Golf Carts must show proof of liability insurance and a valid driver license at registration and each year thereafter. Each year, beginning January 1st, Golf Cart owners must sign the current copy of the Golf Cart Rules (which has been approved by the Board of Directors). An original Registration will not transfer with the sale of a golf cart.

During the hours of 11:00 PM and & 7:00 AM, users of golf carts will observe the usual quiet hour rules as well as all Campground Rules (Speed limit, Staying off the grass and other owner property as per Roger’s Bay Rules and Regulations). All occupants on the golf cart must be seated at all times.

If age or handicap is in question, then consideration will be made by the BOD or the campground manager.

The registered owner(s) of the Golf Cart will assume any and all damages and/or injury caused by his or her Golf Cart.

First violation will result in a $25.00 fine. 

Second violation will result in a $50.00 fine. 

Third violation will result in loss of Golf Cart privileges and a $25.00 per day fine until the Golf Cart is removed from the Campground.

Golf Carts must have front lights and either taillights or reflectors on the back and lights must be turned on at night.




The Association shall schedule and coordinate periodic yard sales throughout the year as community-wide events.

A co-owner may request to hold a garage sale separate from that of the Association's planned events using the Homeowner Request Form (HRF). This form is available on the Association's Web Site or at the Manager's Office.

The co-owner(s) must ensure the area is cleared of all items no later than 3:30 p.m. the day of the scheduled garage sale.




All co-owners and renters shall conform to the following regarding satellite dishes:

1. The size of a satellite dish antenna is restricted to one meter (39.37 inches) or less in diameter.

2. A satellite dish application is required to ensure all equipment is installed in the prescribed manner. An application may be obtained from the Rogers Bay website or from the Property Manager.

3. The dish must be grounded.

4. Damage resulting from the installation of a satellite dish is the responsibility of the homeowner.




1. Doors to trash containers are to be closed when not in use.

2. All trash must be placed in dumpsters located at the South end of the Blue bathhouse. Make certain that the person taking the trash out is of sufficient height to reach the opening.

3. Do not leave trash beside the dumpster.

4. Only household trash shall be placed in the dumpsters.

5. At no time shall discarded furniture, carpet, appliances, water heaters, etc. be put in or left around the Association's dumpsters. Violators are subject to fine and any cost born by the Association to properly dispose of discarded items. 

Household items such as discarded furniture, carpet, appliances, water heaters, yard waste, refrigerators, etc. must be taken to 320 Old Folkstone Rd. Sneads Ferry located 1 mile east of US 17 (910-327-2444) and placed in the appropriate trash container. 

Operational hours Monday, Wednesday, Friday and Saturday 8:00 am-5:30 pm (Winter hours Nov.-Mar) 8:00 am -6:00pm (Summer Hours Mar- Nov).